ARMS 2018 HOBART

Abstracts

Please note: abstract submissions now closed

Key Dates

Opening Date for Submissions

  • January/February 2018

Closing Date for Submissions

  • Pre-conference Workshops – closing date 26 April 2018 – 9am (AEST)
  • Theme Leader Presentations – closing date 26 April 2018 – 9am (AEST)
  • Oral Presentations – closing date 26 April 2018 – 9am (AEST)
  • Poster Presentations – closing date 26 April 2018 – 9am (AEST)

Review of Submissions

  • First two weeks of May – 1 – 11 May 2018

Notification Date for Submissions

  • Pre-conference Workshops – 21 – 25 May 2018
  • Theme Leader Presentations – 21 – 25 May 2018
  • Oral Presentations – 21 – 25 May 2018
  • Poster Presentations – 21 – 25 May 2018

ARMS 2018 Session Themes

HDR Matters

Higher Degree by Research has emerged as an important field, with institutions now responding to the recommendations from within the Watt and ACOLA reviews that have been released in recent years.
The HDR Matters stream is seeking engaging posters and presentations at both the strategic and operational level from Deans of Graduate Research, Directors of Graduate Research Offices and those working within HDR administration.

Research Funding

The world of research funding is constantly evolving. In this theme, abstracts are welcomed on how teams are interpreting and responding to new challenges and opportunities in the pre- and post-award funding cycle.

Ethics & Integrity

Meeting expectations in ethics and Integrity is as much about research quality as it is about meeting compliance requirements within research environments. This stream invites abstracts on topical issues for research managers in ethics, integrity and research compliance.

Research Information, Analytics, Reporting & Performance

Data, systems and e-research are integral to the research process. In this stream we are seeking abstracts that highlight best practice in the measurement and development of institutional performance analytics and best practice in the provision of researcher support through the innovative use of research systems, tools and services.

Working with Regional, Rural, Remote & Indigenous Communities

Working with communities outside major urban regions can create unique challenges for researchers and research administrators, with Indigenous communities requiring specialist knowledge and skill set.
Abstracts are encouraged from across the research administration spectrum, including international examples, that shine a light on research with these unique communities.

Collaboration & Multidisciplinary Projects

Research is a team sport. Collaborations and multidisciplinary research allow for the cross-fertilization of ideas and greater diversity that creates impactful science. Yet, managing the dynamics within a research collaboration can be challenging. What are the challenges and how best to mitigate and achieve optimal outcomes? Case studies are welcome.

Creating, Recording and Communicating Engagement and Impact

All researchers want to make the world a better place in some way. Yet defining their work in terms of engagement and impact is exercising brains and systems. How can research administrators help to embed engagement into everyday research activity?

Global Future, Local Needs

Research is now a global business. How do Research Administrators and Managers support our researchers to ensure their research is relevant to their community. Abstracts on innovation in international research management practices are welcome.

Investing in Research’s Future

What infrastructure, personnel, and knowledge do we need to invest in now, to ensure the sustainability of research in the future? How should institutions go about this investment? Abstracts are sought from National and International DVCRs for setting this strategy and from Directors and senior leaders of Research Offices for operationalising strategy. ​

Accredited Research Managers (Professional) Workplace Assignment Learnings

Recently graduated ARMPs will be given the opportunity to present their workplace assignments as part of the call for abstracts under this theme.

How to Submit

It is required that you read the abstract guidelines below before you submit. Following this the presenting authors will need to create an account by providing contact details before you can submit an abstract. This person will become the contact for correspondence regarding the submission.

The online submission process takes you through a step by step guide to submission and allows you to submit multiple abstracts, as well as save your submission as a draft and return to make any required edits. Once the abstract has gone from draft mode and been submitted, you will not be able to make any further changes. If at anytime throughout the process you need assistance, please email arms_events@researchmanagement.org.au

Please note: Following acceptance into the program, you can register to attend the conference. Early Bird registration fees will be extended to successful presenters and you will be provided with an email with a link to register at this rate along with the date by which you will need to be registered.

Presentation Information and Abstract Submission Details

When submitting the abstract make sure that you:

  • Submit your abstract online through the speaker portal website;
  • Be concise – Abstracts must not exceed 250 words and must relate to one of the identified conference themes;
  • Submit your abstract in a word document;
  • Select an interesting and engaging title – no more than twenty (20) words;
  • Identify the presenter’s name(s) – identify which presenter is nominated for contact (Note that proxy delegations for successful abstract presenters will not be permitted);
  • Identify the presenter’s contact details – including institution, address, email address and telephone number;
  • Provide an indication of preferred presentation format (theme leader, oral presenter, poster presenter or pre-conference workshop presenter). Note – inclusion in a particular presentation format is at the discretion of the ARMS 2018 Program Committee;
  • Submission must be made in any one of the following 10 categories listed above; and
  • Submissions may not be advertisements of institutions as would be more typical of vendor or institution exhibits. Abstracts must be academic and/or professional in nature.

 

Remember to articulate succinctly the key message(s) you wish to communicate to conference delegates:

  • Clearly identify the subject matter or topic of your presentation or workshop;
  • Emphasise the key idea(s) regarding the problem(s) or question(s) you wish to address;
  • Highlight your central idea regarding the question(s)/problem(s);
  • Outline no more than three key points to your argument; and
    Demonstrate the relevance to advancing the professionalism of research management and administration.

 

Incorporate ways to evoke interest so that conference participants want to hear what you have to say:

  • Select a title that is captivating and will draw conference delegates; and
  • Chose the right pitch and language, i.e. use words that are understood by both specialists and non-specialists, avoiding jargon where possible.

 

Need some further guidance?

Click here to download an example of a successful abstract.

Presentation Types

Theme Leader Presentations

(25 minute presentation + 5 minute question time)
  • Theme leader presentations need to be an engaging and informative talk on a topic that will act as a lead into each session.
  • Abstracts should clearly outline the topic to be presented.
  • Submissions should indicate why the authors consider the topic suitable as a theme leader presentation, the experience of the presenter and how the topic fits into both the overall conference theme and the chosen theme.
  • Submissions for theme leader presentations should describe original research under one of the conference themes.
  • Up to 25 minutes will be allocated for theme leader presentations, with an additional 5 minutes for questions. At the discretion of the program committee speakers may be given more time to present.
  • The Program Committee reserves the right to adjust the presentation time in certain cases.
  • Currently four concurrent sessions are planned.
  • Papers should be presented using PowerPoint projection. Please bring your presentation PowerPoint slides on a USB/memory stick to the audio visual speaker’s preparation room on arrival at the conference so it can be loaded on to the conference lap top computers. Please also bring a back-up of your presentation on a separate USB/memory stick in case your presentation fails.
  • Standard audio-visual facilities will be available.
  • Theme leader presentations will be included within the full conference program running from Wednesday 19th – Friday 21st September 2018

 

Oral Presentations

(12 minute presentation + 3 minute question time)
  • Submissions for oral presentations should describe research, case studies or professional initiatives conducted by the authors under one of the conference themes. Abstracts should clearly outline the topic being covered.
  • 12 minutes will be allocated for oral presentations with an additional 3 minutes for questions. At the discretion of the program committee speakers may be given more time to present.
  • The Program Committee reserves the right to adjust the presentation time in certain cases.
  • Papers should be presented using PowerPoint projection. Please bring your presentation PowerPoint slides on a memory stick to the audio visual speaker’s preparation room on arrival at the conference so it can be loaded on to the conference lap top computers. Please also bring a back-up of your presentation on a separate USB/memory stick in case your presentation fails.
  • Standard audio-visual facilities will be available.
  • Oral presentations will be included within the full conference program running from Wednesday 19th – Friday 21st September 2018.

 

Poster Presentations

  • Submissions for poster presentations should describe work under one of the conference themes where possible.
  • Authors must attend their posters during the allocated time to answer questions.
  • Posters should be 84cm wide and 119cm high (A0 size)
  • The poster should include author and co-authors’ names, a short title, the name of the institution where the work was carried out, an abstract and section headings such as Introduction, Methods, Results, Conclusions and Recommendations.
  • Posters should be succinct, easily read from a distance and engaging.
  • Each poster will be allocated a poster number closer to conference. The poster number will indicate where your poster will be positioned/displayed at the conference. Posters will be on display throughout the conference.
  • Poster presentations will commence at the Welcome Reception held on Tuesday 18th September 2018.

 

Pre-conference Workshops

  • Submissions for pre-conference workshops should describe work under one of the conference themes.
  • Workshops must not have a commercial aspect.
  • Workshop presenters must be responsible for providing hardcopy or digital versions of presentation slides or other appropriate handouts.
  • Papers should be presented using PowerPoint projection. Overheads will not be permitted. Please bring your presentation PowerPoint slides on a USB/memory stick to the audio visual speaker’s preparation room on arrival at the conference so it can be loaded onto the conference laptop computers. Please also bring a back-up of your presentation on a separate USB/memory stick in case your presentation fails.
  • Pre-conference workshops will be held on Tuesday 18th September 2018 and offered as half day workshops.

The Hobart 2018 Conference Program Committee would like to put a specific call out for facilitators for workshops in the following areas:

  • Approaches to Government funding cycles;
  • Career planning for research managers and administrators;
  • Grant writing with a view to improving impact;
  • HDR matters (e.g. scholarship applications, types of systems used, thesis submission processes);
  • Managing and developing high performing research support teams
  • Finance in Research for non-finance staff;
  • Written communication to inform and influence (reports, briefs and formal advice writing);
  • A mixed bag workshop for early-career research administrators or staff not from a central research office (to cover basic background and current issues of all the main research management portfolios; ethics & integrity, HDR, researcher development, funding, performance and analysis, business development and technology transfer); and
  • The revised Australian Code for Responsible Conduct of Research (if it has been released in time).

If you have other workshops ideas, you are encouraged to submit a workshop abstract for consideration.

Workshop abstract submissions that include content and presenters from a variety of backgrounds (e.g. professional and academic, professional and industry etc.) and who are able to provide multiple perspectives on the issue will be looked upon favourably by the program committee.

Review of Submissions

All submissions will be sent for peer review by a panel of experts. Each abstract will be reviewed and scored by reviewers. The scores will be submitted to the ARMS 2018 Program Committee, which will determine which abstracts are accepted and best suited for each presentation type.

The Program Committee reserves the right to adjust presentation times, move proposed presentations into alternative session themes and may request that proposed presentations be combined or adapted.

Authors for all presentation types will be notified via email of their acceptance between 21 – 25 May 2018.

Terms and Conditions for Submissions

  • Abstracts must be submitted online no later than 9am (AEST) 26 April 2018.
  • The acceptance of an abstract for the conference does not imply provision of travel, accommodation or registration for the conference, nor any other costs associated with preparation or presentation of the abstract or presenters attendance at the conference.
  • All authors presenting at the conference must register and pay to attend.
  • Authors agree to permit the conference organisers to publish the abstract in the conference handbook and other conference materials as required.
  • If the author(s) have any commercial interests or associations that might pose a conflict of interest regarding this submission, they must be declared.
  • You confirm the submission has been approved by all authors and is original work.

Please click here to access a downloadable copy of the full 2018 Abstract Guidelines which inclusive of an example of a successful abstract.